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Provost and Vice President for Academic Affairs

 Record Group
Identifier: RG-004

Scope and Contents

The records of the Shippensburg University Provost's Office document the activities of the Provost and Associate Provost. Contents include correspondence, reports, minutes, academic plans and semester notes, grant information, publications, evaluations, and awards. The series is arranaged into three sub-groups: Sub-Group 1 (Provost), Sub-Group 2 (Associate Provost), and Sub-Group 3 (Faculty). Sub-Group 1 includes 19 series: Series 1 (Administration), Series 2 (General Business), Series 3 (Government), Series 4 (Committees), Series 5 (Commencement), Series 6 (Academic Departments), Series 7 (Academic Planning), Series 8 (Academic Programs), Series 9 (Associations and Organizations - Academic), Series 10 (Associations and Organizations - Non-Academic), Series 11 (Awards, Prizes, and Scholarships), Series 12 (Student Evaluations), Series 13 (Campus Clubs), Series 14 (Professional, Continuing, and Distance Education Studies), Series 15 (Institute for Public Service & Sponsored Programs), Series 16 (Social Equity), Series 17 (Honors Program), Series 18 (no files assigned to this series yet), and Series 19 (Students). The records of Sub-Group 1 contain the records of areas and subjects the Provost oversees. Series 14-Series 17 contain records from offices that answer directly to the Provost. Sub-Group 2 are the records fo the Associate Provost and include 2 series. Series 1 (Office of Institutional Research and Planning) consists of reports, studies, publications, and the correspondence of various directors of the office. Series 2 (School of Graduate Studies) consists of graduate council minutes, correspondence of various deans, and an assortment of materials that record the general business of the graduate office. Sub-Group 3 includes 14 series that document the affairs of campus faculty, who fall under the management of the Provost's Office. Faculty records were moved to a separate sub-group for ease of access and organization. This sub-group includes the following series: Series 1 (Faculty Association), Series 2 (Faculty Senate), Series 3 (APSCUF)- Faculty union, Series 4 (CFEST) - Center for Faculty Excellence in Scholarship and Teaching, Series 5 (Associations), Series 6 (Faculty-Course Evaluations), Series 7 (Meetings)- Minutes and Agendas, Series 8 (Distinguished Faculty Awards), Series 9 (Committees), Series 10 (Faculty Record Cards) - record faculty information such as address, salary, and courses taught, Series 11 (General Business), Series 12 (Student Evaluations), Series 13 (Publications) - published works, and Series 14 (Phi Delta Kappa) - a professional educator's organization.


  • 1874-2021, bulk 1965-1980

Conditions Governing Access

The majority of this collection is open for research. However, access to the following files is restricted: Sub-Group 1, Series 1, B3, F4; Sub-Group 1, Series 19, B1, F8-10, B2 (entire box), B3, F6, 9-11, B4, F2-3, B5, F2, 4-5, 7, 10; Sub-Group 2: Series 1, Sub-Series 1, B1, F4; Sub-Group 3, Series 2, Sub-Series 1, B2, F4-8; Sub-Group 3, Series 3, Sub-Series 1, B1, F12; Sub-Group 3, Series 8, Sub-Series 2, B1, F3, 9; Sub-Group 3, Series 10, B8, 3-7, B9 (entire box), B10 (entire box), B11 (entire box); Sub-Group 3, Series 11, B10, F5a-5c and Sub-Group 3, Series 12. More detailed notes at the file level.

Please contact the archives for terms of use.

Biographical / Historical

The Provost's Office provides leadership and maintains direct administrative responsibility for educational programming including curricular, budgetary and acdemic personnel matters. The office supports faculty development and academic planning. The Provost is the academic officer of the university and answers directly to the President of the university. The Provost's Office was established in the mid-late 1980s as an addition to the Academic Affairs Office. Over the years, the office has grown to include Associate, Assistant, and Vice-Provosts who oversee specific academic areas such as faculty affairs, research, budgeting, graduate education, continuing education, and undergraduate education. The Provost works alongside the university's deans and vice presidents to supervise all scholarly programs on campus. There are 3 sub-groups in this collection and each contain representative subject headings.


72 Linear Feet (183 archives boxes)

Language of Materials


Custodial History

This record group was received by Archives & Special Collections as a records transfer.


Further accruals are expected.

Processing Information

This record group was partially organized by previous archives staff sometime in the 1970s. It was reorganized to include all departments, offices, and subjects listed on the university organizational chart under this office. This record collection is very large and is separated into three sub-groups. Archives staff met with the Provost's executive assistant prior to the reorganization to ensure the best possible organized arrangement that best reflects the structure and function of the office.
Melanie Reed
March 2016
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Repository Details

Part of the Shippensburg University Archives & Special Collections Repository

Ezra Lehman Memorial Library room 207
Shippensburg University of PA
1871 Old Main Drive
Shippensburg PA 17257
717-477-1123 x3357