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Oversize Photograph Collection

 Record Group
Identifier: RG-031

Scope and Contents

The records of the Oversized Photograph Collection span the years of 1883 through 1985 with the bulk from 1895-1923. The collection came from the private donations of alumni. It is unknown if any came to the archives through any record transfer from other offices on campus. The collection is organized by subject, which was necessary during processing in the absence of a functional original order. The record group is divided into 5 series that suit the majority of the materials, and they include Series 1 (Students/Campus Life), Series 2 (Administrators/Faculty/Staff), Series 3 (Sports), Series 4 (Class Photos), and Series 5 (Buildings). The contents in each series are arranged in numerical order according to the number on the mylar sleeve covering each photograph. It is not arranged in a normal alphabetical or chronological order.

The collection is small and does not include any pictures beyond 1985. They are important to research because they reveal interesting aspects of fashion changes, student activities, and especially the growth of the college. All photographs have been placed in mylar sleeves and each mylar sleeve is numbered. as a folder would be. Some of the photographs include the names of those in the photo. It is recommended that photographs not be removed from the mylar sleeves in order to scan, copy, or photograph them. This collections is open for research and further donations.


  • 1883-1985, bulk 1895-1923

Conditions Governing Access

There are no restrictions. This collection is open for research. Permission to publish, quote, or reproduce must be secured from Shippensburg University Archives & Special Collections. Contact the archivist for more information.

Biographical / Historical

An administrative history does not apply to this collection. It is not part of any one organization, office, or agency, but rather a donated collection that represents the entire school.


1.48 Linear Feet (10 oversize archives boxes)

Language of Materials


Custodial History

This record group was received primarily by Archives and Special Collections through private donations.


Further accruals are expected.

Processing Information

The collection was sorted and divided into subjects. Some of the series started to be put in alphabetical order followed chronologically, and some were put in order by size with the largest on the bottom. As photos were added and numbered, these methods were not done consistently. Each series description indicates how the photographs are arranged. All photos in the collection have been placed in mylar sleeves in order to add an extra layer of protection since most are very old, and a few are in fragile condition. In most cases, there is only one photograph in a mylar sleeve, but there are times when I duplicate was put in the same mylar sleeve.
Oversize Photograph Collection
In Progress
Melanie Reed
December 2020
Description rules
Describing Archives: A Content Standard
Language of description
Script of description

Repository Details

Part of the Shippensburg University Archives & Special Collections Repository

Ezra Lehman Memorial Library room 207
Shippensburg University of PA
1871 Old Main Drive
Shippensburg PA 17257
717-477-1123 x3357