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Records of the Vice President for Student Affairs

 Record Group
Identifier: RG-006

Scope and Contents

This collection documents the activities of the unit of Student Affairs and all the departments that fall within their jurisdiction and spans the years as early as 1874-2020 with the bulk from 1964-1980 and 1990-2017. The changes of the unit's organization are noted within the Sub-Groups and Series descriptions. Included in this record group are the following document types: correspondence, meeting agendas/minutes, reports, schedules, programs, surveys, publications, publicity materials, memos, rosters, handbooks, manuals, newsletters, schedules, and statitics.

The records are arranged in 3 Sub-Groups, which include Sub-Group 1 (Vice President), Sub-Group 2 (Associate Vice President and Dean of Men, and Sub-Group 3 (Athletics). Sub-Group 1 is arranged in 10 series. The series include Series 1 (Administration), Series 2 (Dining Services), Series 3 (Health and Emergency Services), Series 4 (Multicultural Student Affairs), Series 5 (Career and Community Engagement Center/Career Education), Series 6 (Student Publications), Series 7 (Student Senate/Student Association), Series 8 (University Union and Student Activities), Series 9 (Student Personnel), and Series 10 (Department of Recreation & Wellness). Sub-Group 2 is arranged in 11 series. The series include Series 1 (Administration), Series 2 (Judicial Affairs), Series 3 (Housing and Residence Life), Series 4 (Orientation and Parent Program), Series 5 (International Programs), Series 6 (Counseling Center), Series 7 (Veterans Affairs), Series 8 (Women's Center), Series 9 (Student Conduct & Non-Traditional Student Services), Series 10 (Sorority and Fraternity Life), and Series 11 (Student Research). Sub-Group 3 is arranged in 17 series. The series include Series 1 (General Sports), Series 2 (Athletic Hall of Fame), Series 3 (Football), Series 4 (Basketball), Series 5 (Track & Field), Series 6 (Cross Country), Series 7 (Softball), Series 8 (Baseball), Series 9 (Soccer), Series 10 (Swimming), Series 11 (Field Hockey), Series 12 (Tennis), Series 13 (Wrestling), Series 14 (Lacrosse), Series 15 (Golf), Series 16 (Volleyball), Series 17 (Miscellaneous).

Records in Sub-Group 2, Series 3 give an excellent historical insight to the changes in culture and campus regulations. Some of the physical newspaper clippings do not include the name of the newspaper, and some are identified with the following abbreviations: PO (Public Opinion, Chambersburg), PAT (Patriot News, Harrisburg), and NC (News Chronicle, Shippensburg). The contents of each series are arranged in alphabetical or chronological order, which is noted in the series description.


  • 1874-2020, bulk 1964-1980 and 1990-2017

Conditions Governing Access

This collection is open for research. Access to the following files is restricted. Contact the repository for the terms of use.

RG6, SG1, S9, B4, F4 RG6, SG2, S1, B1, F6 RG6, SG2, S1, B1, F8 RG6, SG2, S1, B1, F10 RG6, SG2, S2, B1, F1 RG6, Sg2, S2, B1, F2 RG6, SG2, S2, B1, F3 RG6, SG2, S2, B1, F4 RG6, SG2, S3, SS1, B1, F7 RG6, SG2, S3, SS1, B1, F8 RG6, SG3, S3, SS2, B1, F7 RG6, SG3, S3, SS4, B7, F11 RG6, SG3, S13, B3, F6

Biographical / Historical

Vice President for Student Affairs was previously called Vice President for Administrative and Student Affairs. In 2020, Student Affairs was moved into the unit of Enrollment Management, Student Affairs, and Student Success. The series in this record group are listed in the order that they appeared on the 2010 Organizational Chart. The functions of this office have only slightly changed over the many years since it was recognized as Student Affairs according to the 1978 Shippensburg State College Organizational Chart. It was called Vice President for Student Personnel in the 1970 organizational chart, at which time the unit included departments and functions that have since been moved into other units.

Student Affairs is the governing body over most student activities, student organizations, and student life. The unit once answered directly to the President of the university but now directly answers to the Enrollment Management unit who then answers directly to the President of the university. The Dean of Students and all units within their jurisdiction (Student Conduct, Counseling, Health Center, Women's Center, Veteran Affairs, and Recreation & Wellness) report to Student Affairs. The organizational charts found in RG1, Ser 6, SubSer 2, B1, F26c will show the units transitions as early as 1964.


87.40 Linear Feet (162 archives boxes, 35 oversize boxes, 12 cartons, and 4 pamphlet boxes, loose materials in the reference section)

Language of Materials


Custodial History

This record group was received by Archives & Special Collections as a records transfer.


Further accruals are expected.
Melanie Reed
July 2020
Description rules
Describing Archives: A Content Standard
Language of description
Script of description

Repository Details

Part of the Shippensburg University Archives & Special Collections Repository

Ezra Lehman Memorial Library room 207
Shippensburg University of PA
1871 Old Main Drive
Shippensburg PA 17257
717-477-1123 x3357