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Photograph Collection

 Record Group
Identifier: RG-030

Scope and Contents

The records of the photograph collection span the years as early as 1873 through 2016 with the bulk from 1962-2001. The collection came primarily from the Office of Public Relations (now The Office of University Communications and Marketing) and private donations given many years prior to maintaining donor records. The collection is organized by subject, which was necessary during processing in the absence of a functional original order. The record group is divided into 8 series that suit the majority of the materials. The series include: Series 1 (Buildings/Structures/Miscellaneous), Series 2 (Class and Graduates/Students), Series 3 (Administrators/Faculty/Staff), Series 4 (Events), Series 5 (Sports), Series 6 (Student Life), Series 7 (Campus Visitors), and Series 8 (Miscellaneous). The contents in each series are arranged in alphabetical order and in some cases followed in chronological order.

The photograph collection tells a broad story about the people and events of the college, culture, and the history of the school. The pictures reveal interesting things about culture and history have long been replaced by a more modern and changed American culture. The history and growth of the school are reflected in Series 1 (Buildings/Structures/Miscellaneous) and Series 2 (Class/Graduate Students). Series 4 (Events) and Series 6 (Student Life) can help researchers uncover activities that were important to students in various eras and uncover some events and parts of culture that were once very popular but no longer exist - especially some from the 1960s-1970s.

Some photographs that are fragile have been placed in protective sleeves and can be scanned with the protective sleeve left in place to protect the photograph. The largest gap in the collection is the 21st century. This gap will continue to grow as more photographs are born digitally rather than printed. There is potential for this record group to expand to include a digital collection.


  • 1873-2016, bulk 1962-2001

Conditions Governing Access

This collection is open for research without any restrictions.

Conditions Governing Use

Permission to publish, quote, or reproduce must be secured from Shippensburg University Archives & Special Collections. Contact the archivist for more information.

Biographical / Historical

An administrative history does not apply to this collection. The collection is not part of any one organization, office, or agency but rather a donated/transferred collection that represents the entire school.


17.85 Linear Feet (55 archives boxes)

Language of Materials


Custodial History

This record group was received by Archives & Special Collections as a records transfer. Most materials were transferred from the Office of Public Relations (now The Office of University Communications and Marketing).


Further accruals are expected.

Processing Information

Most of the photographs in this collection were transferred by the Office of Public Relations. They were in various albums, boxes, and envelopes and most were not in any particular order. The collection was sorted and divided into subjects and then most were arranged by date. Some photos in the collection have been placed in mylar sleeves because they needed additional protection from deterioration. There are others that were placed in mylar sleeves to prevent contact with other photographs.
Martavis Washington and Melanie Reed
December 2020
Language of description
Script of description

Repository Details

Part of the Shippensburg University Archives & Special Collections Repository

Ezra Lehman Memorial Library room 207
Shippensburg University of PA
1871 Old Main Drive
Shippensburg PA 17257
717-477-1123 x3357