Series 5. Facilities Management and Planning, 1915-2024, bulk 1960-1977
Series
Scope and Contents
From the Record Group:
The records of the Office of Administration and Finance span the years 1915 through 2023 with the bulk from 1960-1988 and 2016-2019. Included are administrative correspondence, meeting minutes and agendas, policies, and building histories. The collection is organized according to the institution’s 2019 organizational chart into the following 10 series: Administration, Administrative Council, General Business, Human Resources, Facilities Management and Planning, Department of Public Safety, Camps and Conferences, Administrative Services, Business Manager (Orphaned), and Director of Employee Relations and Affirmative Action (Orphaned). The contents are arranged in each series in alphabetical order, but Series 2 is also followed with chronological order, as is part of Series 6.
This record group contains some valuable materials in Series 5 (Facilities Management and Planning) that describe the history of the construction of individual buildings and structures on campus. Some of the information dates back as early as 1915. Building files can include histories of the people the building was named after, correspondence, and dedication information. This series also includes several files for the Little Red Schoolhouse, a one-room historical schoolhouse that was moved from its original location to a spot on the edge of campus. The Humanities on the Road television program included a series on this schoolhouse and those documents are included. Series 6 (Department of Public Safety) has a file (Air Raid Safety --- WWII) in Sub-Series 2, Box 1, Folder 3 that has interesting information about the culture of society during that time. Series 7 (Camps and Conferences) is a notable series because it illustrates the various types of organizations that met on campus and what organizations were popular and active during specific time periods. It also confirms the active role the university played in participating in community programs. Series 8 (Administrative Services) has significant gaps in the functions this series represents because the archives has not received record transfers. Series 9 and 10 have been orphaned, however, it is important to note that many of the functions of both departments have been reassigned to other departments and are noted in their respective series descriptions if that information is known.
This record group contains some valuable materials in Series 5 (Facilities Management and Planning) that describe the history of the construction of individual buildings and structures on campus. Some of the information dates back as early as 1915. Building files can include histories of the people the building was named after, correspondence, and dedication information. This series also includes several files for the Little Red Schoolhouse, a one-room historical schoolhouse that was moved from its original location to a spot on the edge of campus. The Humanities on the Road television program included a series on this schoolhouse and those documents are included. Series 6 (Department of Public Safety) has a file (Air Raid Safety --- WWII) in Sub-Series 2, Box 1, Folder 3 that has interesting information about the culture of society during that time. Series 7 (Camps and Conferences) is a notable series because it illustrates the various types of organizations that met on campus and what organizations were popular and active during specific time periods. It also confirms the active role the university played in participating in community programs. Series 8 (Administrative Services) has significant gaps in the functions this series represents because the archives has not received record transfers. Series 9 and 10 have been orphaned, however, it is important to note that many of the functions of both departments have been reassigned to other departments and are noted in their respective series descriptions if that information is known.
Dates
- 1915-2024, bulk 1960-1977
Conditions Governing Access
This collection is open for research.
Extent
2.22 Linear Feet (8 archives boxes)
Language of Materials
English
Overview
This series is divided into 3 Sub-Series: Sub-Series 1 (Administration), Sub-Series 2 (General Business), and Sub-Series 3 (Buildings). Sub-Series 3 documents include building dedication programs and any other information that explains the origin and description of the building. Some materials within these files pertain to rooms or objects located within a building. Not all materials within the folders are in exact chronological date order, but the date on the folder does represent the dates of materials found in the folders. Box 2, Folder 9 contain the files about Henderson Gymnasium. It is important to note that this was not the original name of the building. This gym was originally built in 1937 with money from a General State Authority grant and was available for use in the 1938-1939 academic year. It was named the Alumni Gymnasium until 1960 when it was renamed and dedicated as the Jessie S. Heiges Alumni Gymnasium. The gym was renamed again in 1969 and dedicated as the Henderson Gymnasium after Miss Esther Henderson. Sub-Series 1 is arranged alphabetically according to the last name of the administrator. All of the folders in Sub-Series 1 have a written list of subjects found within that folder or the subjects are written on the front of the folder.
Arrangement
This series is arranged in alphabetical order. Sub-Series 1 is arranged alphabetically according to the last name of the administrator.
Repository Details
Part of the Shippensburg University Archives & Special Collections Repository
Contact:
Ezra Lehman Memorial Library room 207
Shippensburg University of PA
1871 Old Main Drive
Shippensburg PA 17257
717-477-1123 x3357
specialcollections@ship.edu
Ezra Lehman Memorial Library room 207
Shippensburg University of PA
1871 Old Main Drive
Shippensburg PA 17257
717-477-1123 x3357
specialcollections@ship.edu